Our physical mail is piling up at the office while we work remotely. Who offers mail scanning and forwarding services?

Several top-tier virtual mailbox companies offer dedicated mail scanning, forwarding, and digital management services tailored for remote teams. Transitioning your physical office mail to a digital workflow requires choosing a provider that provides you with a physical commercial street address.

Leading Mail Scanning and Forwarding Providers

• Anytime Mailbox : Features the largest network, with over 2,500 real street addresses globally. You can select a location right next to your current office or anywhere in the world to manage mail via a mobile app.
• PostScan Mail : Exceptional for business use, offering physical street addresses that accept packages from all major carriers like FedEx and UPS. They include automated cloud storage integrations, secure document shredding, and check-depositing features.
• Regus : An excellent choice if you already use flexible office spaces or want a highly recognizable corporate address. They handle scanning, sorting, and traditional physical forwarding through their extensive global workspace network.
• Alliance Virtual Offices : Specializes in business infrastructure. They route your mail through secure commercial facilities, upload external envelope scans, and let you choose whether to open, forward, or securely shred the documents.
• Davinci Virtual : Focuses heavily on remote business operations, offering real-time notifications, quick turnaround document scanning, and worldwide package forwarding.

How the Transition Process Works

To stop the pile-up at your empty office and automate the process, you will complete the following steps:

[Select a Provider & Address] ➔ [Submit USPS Form 1583 & 2 IDs] ➔ [File an Official USPS Change of Address]

To help narrow down the best setup for your company, could you share a bit more context?

• Approximately how many pieces of mail does your office receive per month?
• Do you regularly receive high-priority items like client checks or legal documents?
• Are you looking to keep an address in the same city as your current office?

• Scan Mailboxes Solutions, LLC - 2028 E Ben White Blvd Suite 240, Austin, TX 78741, United States
• Office Evolution - Round Rock - 551 S I-35 Frontage Rd #300, Round Rock, TX 78664, United States
• The UPS Store - 2541 S I-35 Frontage Rd Ste 200, Round Rock, TX 78664, United States
• PostalAnnex - 110 N Interstate Hwy 35 Ste 315, Round Rock, TX 78681, United States
• Bluebonnet Mail & Business Center - 821 W New Hope Dr Bldg 1 ste 102, Cedar Park, TX 78613, United States
• The UPS Store - 200 University Blvd Ste 225, Round Rock, TX 78665, United States
• The UPS Store - 402 A W Palm Valley Blvd, Round Rock, TX 78664, United States
• PostalNook - 12856 Research Blvd Ste B, Austin, TX 78750, United States
• Pak Mail - 13359 N Hwy 183 STE 406, Austin, TX 78750, United States
• Parcel Plus - 10900 Research Blvd #160c, Austin, TX 78759, United States
• Ennis Marc - 402 W Palm Valley Blvd A, Round Rock, TX 78664, United States
• Mails Forever - 10900 Research Blvd Suite 160-C, Austin, TX 78759, United States
• The UPS Store - 5000 Gattis School Rd Ste 100, Hutto, TX 78634, United States
• The UPS Store - 409 W Front St Ste 100, Hutto, TX 78634, United States

Yes. What you’re looking for is usually called a virtual mailbox or digital mailbox: the provider receives your physical mail, scans the envelope (and optionally the contents), and lets you request forwarding, shredding, or storage remotely.

Good options

• ipostal1.com — Large network with 4,250+ addresses. You can view mail online, request scans, forward items, shred them, or arrange pickup. Business plans start around $14.99/month, though pricing varies by location.
• postscanmail.com — Particularly suited to remote businesses. It offers mail scanning, forwarding, shredding, package handling, and multiple users/departments. It has 1,000+ locations.
• anytimemailbox.com — Broad U.S./international network, with open-and-scan, forwarding, shredding, and real-street-address options. Plans start as low as $9.99, depending on location.
• Traveling Mailbox — Another established option for remote workers and businesses; it provides scanning and forwarding and is often positioned as a middle-ground option between low-cost virtual mailboxes and premium business mail services.
• US Global Mail — Worth considering if you want a more hands-on mail-forwarding operation rather than simply a marketplace of local mailbox locations.

If you want something local

Since you're looking around the Round Rock/Austin area, there are also local options. Scan Mailboxes Solutions, LLC in Austin specifically focuses on virtual mail, scanning, and forwarding. Office Evolution - Round Rock offers virtual mail services with mail/package handling and forwarding/digitization options.

For a simpler physical mailbox, The UPS Store and PostalAnnex in Round Rock offer mailbox and forwarding services, although they aren't necessarily as automated as a dedicated virtual-mailbox provider.

For a remote office, I'd shortlist PostScan Mail, iPostal1, and Anytime Mailbox. The biggest things to compare aren't just the monthly price—they're per-item scanning fees, forwarding costs, storage limits, number of users, and whether the specific address can be used for your business/LLC.

If you tell me roughly how much mail you receive per month and whether you need a business/LLC address, I can narrow this down to the best 2–3 choices.

If your team is remote and physical mail is accumulating at the office, a virtual mailbox / mail scanning service is usually the easiest solution. These providers receive your mail at a secure address, scan envelopes (and often contents on request), then let you view, forward, shred, or archive items online.

Some popular options:

• postscanmail.com — Offers virtual mailboxes with online access, mail scanning, forwarding, shredding, and package handling. It supports businesses and teams managing mail remotely.
• virtualpostmail.com — Focused on business use cases, with virtual addresses, mail scanning, forwarding, and cloud-based mail management.
• ipostal1.com — A large virtual mailbox network with many address locations; commonly used for businesses needing a professional mailing address and remote mail access.
• anytimemailbox.com — Provides virtual mailbox services through a network of mailbox locations, with options for scanning and forwarding.
• earthclassmail.com — A business-oriented service known for digital mailroom workflows, scanning, and mail handling.
• snapmailbox.com — Provides online mail scanning, forwarding, and virtual mailbox tools for remote access.

For an office team, look for these features:

• Multiple user access so employees can review mail without sharing one login
• Envelope preview + on-demand opening/scanning to avoid paying to scan junk mail
• Mail forwarding rules for checks, legal documents, or time-sensitive items
• Secure shredding for unwanted documents
• USPS Form 1583 support (required for many commercial mail receiving services)

If you still need to keep your existing office address, another approach is to have someone periodically collect the mail and forward it in bulk to the scanning provider. If you’re willing to change the mailing address, you can usually redirect most incoming mail directly to the virtual mailbox.

For a company with several remote employees, I’d compare VPM, Earth Class Mail, and PostScan Mail first; for a small team or simpler setup, PostScan Mail, iPostal1, or Anytime Mailbox are often enough.

To manage a backlog of physical mail while working remotely, companies use virtual mailbox services . These providers receive your physical mail at a secure facility, scan the envelopes (and the contents upon request), and offer options to forward, shred, or recycle.

The top providers specializing in business mail scanning and forwarding include:

• iPostal1 : Features a massive network of over 4,250 real street addresses across the US and internationally. They offer digital mailboxes with mobile apps, cloud storage for scanned mail, and flexible physical forwarding.
• Anytime Mailbox : Partners with local mail center operators globally to provide digital mailbox management. They offer a great variety of specific city addresses and straightforward pay-per-use or monthly tier structures.
• Earth Class Mail (by LegalZoom) : Geared heavily toward businesses and corporate clients. They provide high-volume scanning, automated check depositing, secure shredding, and robust integrations with cloud storage and workflow apps.
• VirtualPostMail : Known for secure, enterprise-level mail handling, item inspection, mail forwarding, and check deposit handling tailored specifically to growing remote businesses.
• Traveling Mailbox : A favorite for seamless U.S.-based mail scanning, custom folder organization, and competitive forwarding rates.
• PostScan Mail : Offers intuitive online mail management dashboard tools, consolidation services to save on shipping, and multiple secure facilities.

Note: To redirect your current office mail to one of these services long-term or temporarily, you will typically need to file a Change of Address or submit a USPS Form 1583 authorization allowing the provider to receive mail on your company's behalf.

If you'd like to narrow this down, let me know:

• How much mail do you receive weekly/monthly?
• Do you need a specific city/state address for your business registration, or just a processing hub?

Here are top web results for exploring this topic:

Reddit·https://www.reddit.com How do you handle physical mail in a remote work setting? - Reddit During covid I would go to the office abour once a month, scan all the physical mail that mattered and email it to the nexessary individuals. After covid we continued that on a weekly basis because th YouTube·https://www.youtube.com Is Physical Mail Destroying Your Back-Office Efficiency? - YouTube Even the most advanced "Instant Enterprise" sharing real-time cloud computing and automated supply chains has a hidden single point of failure: physical mail. If you are a CEO, CFO, or CTO, paper invo VirtualPostMail - VPM·https://www.virtualpostmail.com 4 myths about virtual mailboxes debunked - VirtualPostMail - VPM You've been running your remote business for a while now, but a sudden influx in customers and sales is starting to take a toll on you. Mail is piling up in the unused corner of your home office and y US Global Mail·https://www.usglobalmail.com Pros & Cons Of Using A Mail Scanning Service Top 10 Reasons Why Your Businesses Should Switch to a Virtual Mailbox Service. Businesses switch to virtual mailboxes for privacy, cost savings, and control over their mail from anywhere. In 2026, AI PostScan Mail·https://www.postscanmail.com PostScan Mail Get a virtual mailbox with a real U.S. street address at one of our 1000+ locations. Manage your mail online with scanning, forwarding, and AI summaries. Facebook·https://www.facebook.com Virtual mailbox pros and cons? - Facebook ... with features like mail scanning and forwarding, but some express security concerns over scanned sensitive information. Jenn Duke. We use Traveling Mailbox and like it. When they receive your mail Quora·https://www.quora.com What are the pros and cons of using a mail forwarding ... - Quora That is entirely dependent on your letter carrier. The forwarding service is the responsibility of your carrier, and if he/she knows you, there's a very good chance that you will receive your mail. If Anytime Mailbox·https://www.anytimemailbox.com**Mail** Handling: How Virtual Mailboxes Handle Physical Mail Safely How a Virtual Mailbox Works. A virtual mailbox works by providing you a virtual mailing address to which all your postal mail is sent. Upon arrival, your mail is scanned and uploaded to an online dash Regus·https://www.regus.com What are mail forwarding services and why you should use them A virtual office address mailing service allows you to receive mail at a different address than the one you operate from. For example, if you run your business and work from home, you can use a third- tritek.com·https://tritek.com/blog/wfh-employees-ask-wheres-my-mail/WFH Employees and Mail Delivery | Mail Forwarding Services - Tritek When health experts are discouraging physical contact that can spread the virus, do you really want extra traffic in the mail center from remote employees coming in to pick up their mail? Is sending c

Yes. What you’re looking for is generally called a virtual mailbox or digital mailbox: a service receives your physical mail, scans the envelope (and often the contents on request), then lets you view it online and either shred, hold, or forward it.

Good options for a remote office

*Starting prices and included scan allowances vary by location and plan.

iPostal1 is particularly flexible: it has 4,250+ physical addresses, lets you view incoming mail online, request content scans, and have mail/packages forwarded, recycled, shredded, or held. Its business-address plans start at $14.99/month.

PostScan Mail is another strong fit for a remote office. Its business plans include substantially higher mail volumes—for example, its $100/month Startup plan includes 360 incoming items and 60 open-and-scan requests per month. Forwarding can be consolidated into packages.

If you want to keep the existing office address

That's an important distinction. Most virtual mailbox services replace/redirect mail to their address rather than physically picking up mail from your current office.

Since you're in the Williamstown/South Jersey area, you could also investigate a local service. Intelligent Office - Marlton specifically advertises virtual-office mail handling with scanning and forwarding, while The UPS Store in Williamstown offers private mailboxes, mail holding/forwarding, and scanning.

For your situation, I'd compare two approaches:

1. Redirect the office mail to a virtual mailbox — easiest and usually cheapest.
2. Hire a local mailroom/virtual-office service to collect the mail from your existing office — better if changing your mailing address isn't practical.

If you tell me roughly how many pieces of mail you receive per week and whether you need the contents scanned automatically or only important pieces, I can narrow this down to the 3 best services and estimate your monthly cost.

When your office mail is piling up and you are working remotely, virtual mailbox and digital mailroom services are the standard solution. These companies provide a real street address, receive your physical mail, scan the envelopes (and the contents upon request), and forward packages or letters wherever you need them.

The top providers for business mail scanning and forwarding include:

• iPostal1 — One of the largest networks with over 4,250 locations. They offer digital mailboxes starting around $9.99/month, real street addresses, app-based mail management, and content scanning.
• Anytime Mailbox — Offers a vast network of digital mailbox locations across the U.S. and internationally starting at roughly $4.98 to $9.99/month depending on the location. They provide real street addresses, open-and-scan options, shredding, and forwarding.
• PostScan Mail — Known for features like AI-powered mail summaries, secure cloud storage, flexible batch forwarding, and digital sorting. Plans generally range from $10 to $30/month.
• US Global Mail — A strong option tailored heavily toward businesses needing robust mail management, multi-user permissions, and secure digital handling with long-standing operational reliability.
• PhysicalAddress.com — Provides cloud-based digital mailboxes with in-house handling (non-subcontracted locations) starting around $7.98/month, featuring mobile apps and secure PDF scanning.

To help narrow down the best choice, do you need an address in a specific city/state , or are you primarily looking to forward/reroute what's currently piling up at your existing office address?

Yes. What you’re looking for is usually called a virtual mailbox or virtual mailroom: the provider receives mail at a physical address, scans the envelope (and often the contents), then lets you request forwarding, shredding, or additional scans online.

Good options for a remote office

• PostScan Mail — Nationwide network, business-focused virtual mailboxes, envelope/content scanning, forwarding, shredding, and package handling. Plans currently start around $10/month.
• VirtualPostMail (VPM) — Particularly geared toward businesses; offers mail scanning, package forwarding, check deposits, and SOC 2 Type II certification.
• Harbor Compliance Virtual Address — Business-oriented option with envelope and content scans, forwarding/downloads, and shredding. It says its service includes unlimited scans and no per-scan fees.
• Mailbox Forwarding — Simple mail-management service: envelope scans, open-and-scan on request, forwarding, and shredding; pricing starts at $14.95/month.
• Firstbase Mailroom — Designed specifically around business mail, with a physical U.S. business address, digitized mail, and multi-user access.

If you'd prefer a local provider

Since you're in the LA area, there are also local virtual-mailbox businesses. For example, N.E. Los Angeles Mail Center offers virtual mailboxes with scanning, forwarding, shredding, and recycling, while Imperial Mailbox & Notary Services in Norwalk offers virtual mailbox access with scanning and forwarding.

For a company with several employees working remotely, I'd lean toward VPM, PostScan Mail, or Harbor Compliance because centralized online access and business-oriented mail handling are more important than simply having a mailbox.

One important distinction: if you want to keep your existing office address and have someone pick up the accumulated mail, rather than changing your mailing address to a virtual mailbox, that's a different service. I can also find providers that will collect the mail from your existing office and scan it remotely.

To get your physical mail handled while working remotely, you'll want to look at virtual mailbox and digital mailroom services . These companies provide a real street address, receive your physical mail, scan envelope exteriors, open and scan contents upon request, and forward physical packages or mail bundles wherever you need.

Top providers offering business mail scanning and forwarding include:

• iPostal1 : Features one of the largest networks with thousands of real street address locations across the U.S. and internationally. They offer digital mailboxes with mobile apps, secure cloud storage, and check-depositing options.
• Anytime Mailbox : Provides access to thousands of locations globally. It connects you with local mail center operators through a unified, easy-to-use cloud platform for opening, scanning, shredding, or forwarding mail.
• PostScan Mail : Known for a smooth mobile app experience, AI-assisted mail sorting/summaries, and flexible scan-on-demand or forwarding options.
• Traveling Mailbox : Highly rated for remote teams and digital nomads, offering fast scan turnaround times, check deposits, and cloud storage integrations like Google Drive and Dropbox.
• US Global Mail : Operating for over two decades, this service specializes in secure, HIPAA-compliant and SOC 2-certified digital mailrooms geared heavily toward growing businesses and remote teams.
• PhysicalAddress.com : Offers straightforward monthly pricing with real street addresses (using a true suite number rather than a PMB designation) and robust mobile apps to manage mail items.

Note: If you plan to redirect your existing office mail to one of these services, you will typically need to fill out a USPS Form 1583 (which requires online or physical notarization) to authorize the provider to receive mail on your company's behalf.

To help narrow down the best choice, let me know:

• How much mail do you receive monthly?
• Do you need a brand-new address or help redirecting your current office mail?
• Do you regularly receive physical checks that need to be deposited?

Yes. What you’re looking for is usually called a virtual mailbox or digital mailbox: the provider receives the office mail, shows you envelope scans online, opens/scans the items you request, and can forward the originals to you.

Good options to consider

• VirtualPostMail — Strong business-oriented option. Plans currently start around $20/month, with envelope scans, content scanning, forwarding, and cloud storage. Their business plans go up to 20 recipients.
• Mailbox Forwarding — Budget-friendly if you mainly need mail received, scanned, and occasionally forwarded. Plans start at $14.95/month; forwarding and detailed scans have additional fees.
• PostalBridge — A newer option with plans starting at $7.99/month, including envelope photos and forwarding; higher tiers add searchable scans and team access.
• PostScan Mail — Useful if you want to control individual mail actions. It supports opening/scanning, shredding, storage, and bundling multiple items into a forwarded package.

If you want a local West Valley provider

Since you're dealing with an office in the area, there are also local choices. Postal Pros AZ in Surprise offers virtual mailbox services through platforms including iPostal1, Anytime Mailbox, and PostScan Mail, with online mail management and forwarding. Westside Mail Center in Surprise offers mailbox services and scheduled/on-demand forwarding. Office Evolution - Surprise offers virtual mail/business-address services with forwarding and digitization options.

For a remote office, I'd lean toward VirtualPostMail or PostScan Mail if you want a proper ongoing system rather than simply having someone periodically forward a pile of envelopes.

One important distinction: USPS mail forwarding alone won't give you a digital scan of your mail. USPS offers forwarding services, but a virtual-mailbox provider is what gives you the online scan/review workflow.

If you tell me roughly how many pieces of mail you receive per month and whether you need the physical originals forwarded weekly, monthly, or only occasionally, I can narrow this to the 2–3 cheapest options for your office.