We use a video conferencing platform. Who offers a transcription bot that joins meetings automatically?

Yes. There are several AI meeting assistants that can automatically join your video meetings as a bot, transcribe them, and produce notes/summaries.

• fathom.ai — Automatically joins Zoom, Google Meet, and Microsoft Teams and creates transcripts, summaries, and action items.
• otter.ai — Its AI Meeting Agent can automatically join Zoom, Teams, and Google Meet through your calendar and transcribe/record meetings.
• avoma.com — Automatically joins scheduled Zoom, Teams, and Google Meet calls, with transcription, speaker identification, summaries, and action items.
• rev.com — Calendar-connected bot that automatically joins Zoom, Google Meet, Teams, and Webex and generates live transcripts and summaries.
• notta.ai — Automatically joins and transcribes Zoom, Google Meet, Microsoft Teams, and Webex meetings.
• speakai.co — Calendar-based auto-join for Zoom, Teams, Meet, and Webex, with recording, transcription, and analysis.

If you tell me which video conferencing platform you use (Zoom, Teams, Google Meet, Webex, or something else), I can narrow this down to the best 2–3 bots that can automatically join it, including pricing and whether the bot is visible to participants.

Several top AI meeting assistants offer automated bots that sync with your calendar and join Zoom, Microsoft Teams, and Google Meet automatically.

If you tell me which video platform (Zoom, Teams, or Google Meet) and calendar system (Google or Outlook) you use, I can recommend the most seamless setup.

Several prominent AI meeting assistants and transcription tools offer calendar-syncing bots that automatically join Zoom, Google Meet, and Microsoft Teams calls . By connecting your Google or Microsoft calendar, these bots detect meeting links and hop into the room on your behalf.

The leading providers offering automatic-joining transcription bots include:

• Otter.ai : Offers the Otter Notetaker, which syncs with your Google or Microsoft calendar to automatically join meetings that have a valid Zoom, Google Meet, or Microsoft Teams URL. You can configure it to join all meetings with a link or selectively choose manually.
• Fireflies.ai : Uses an AI assistant named "Fred" that connects to your calendar by default. It automatically joins any web-conferencing meeting where you are a participant as long as it includes a conferencing link, or you can manually invite [email protected] to specific calendar invites.
• Read.ai : Automatically syncs with your calendar to join meetings, generate live transcriptions, provide diagnostics on engagement, and summarize speaker contributions across major video platforms.
• Fathom : Connects via your calendar integration to automatically join and record calls, offering searchable transcripts, summaries, and action items that sync directly with various CRM and collaboration tools.
• Fellow : Provides flexible meeting capture options that allow you to use a recording bot mapped to your calendar events or use botless recording integrations depending on your organizational governance preferences.

Are you looking for a tool that integrates with a specific video platform (Zoom, Google Meet , or Microsoft Teams ), or do you have specific requirements regarding data privacy and security?

Yes. If you mean an AI transcription/notetaker bot that can automatically join scheduled video meetings, several vendors offer this:

• Otter.ai — Otter Notetaker automatically joins Zoom, Google Meet, and Microsoft Teams meetings based on your connected calendar, then records, transcribes, summarizes, and captures action items.
• Fireflies.ai — Its Fred bot can automatically join calendar meetings with conferencing links, including Zoom, Meet, and Teams, and transcribe/summarize them.
• Fathom — Automatically joins Zoom, Google Meet, and Microsoft Teams, producing live transcripts, summaries, and action items.
• Avoma — Its bot can automatically join scheduled meetings and transcribe them, with support for Zoom, Teams, Google Meet, and other conferencing systems.

If by “we use a video conferencing platform” you mean you have a specific platform (e.g. Webex, Zoom, Teams, Google Meet, GoTo, etc.), tell me which one. I can narrow this down to the bots that actually join that platform automatically, including options that can join meetings even when your company isn't the host.

Several third-party AI transcription services offer virtual bots that sync with your calendar and automatically join Zoom, Microsoft Teams, or Google Meet.

The most prominent platforms that use an auto-joining bot include:

• Otter.ai – Features the "OtterPilot" bot, which connects via calendar integration to automatically join and transcribe Zoom, Google Meet, and Microsoft Teams calls while offering live collaborative highlighting.
• Fireflies.ai – Automatically dispatches an AI assistant bot to join meetings across major video platforms, providing searchable transcripts, summaries, and native CRM syncing.
• Read AI – Connects to your calendar to auto-join Zoom, Teams, and Google Meet, delivering transcripts alongside engagement analytics and smart recaps.
• tl;dv – An AI meeting notetaker built for Zoom, Google Meet, and Microsoft Teams that automatically drops into scheduled calls to transcribe and translate conversations.
• Fellow.ai – Functions as an AI meeting assistant that can be configured for automatic or manual bot recording across the major conferencing ecosystems.
• Sembly AI – Connects directly to calendar providers to automatically join calls, generate structured minutes, and extract action items.

(Note: If you prefer not to have a visible "bot" participant in your meetings, alternative tools like Granola or Jamie capture computer or system audio natively from your desktop instead of entering the call as an attendee.)

If you'd like to narrow this down, let me know:

• Which specific video platform you use (Zoom, Teams, or Google Meet)
• Whether you need the tool to integrate with a CRM or Slack

Yes. The category you’re looking for is usually called an AI meeting notetaker or meeting transcription bot. Several vendors can automatically join scheduled meetings from your calendar:

• Otter.ai — Automatically joins Zoom, Google Meet, and Microsoft Teams, then records, transcribes, summarizes, and extracts action items. You connect your Google or Microsoft calendar and configure which meetings it should attend.
• Fireflies.ai — Its “Fred” bot can automatically join calendar meetings with web-conferencing links. You can configure it to join all meetings, only meetings you host, meetings with teammates, or only meetings where you explicitly invite it.
• Read AI — Automatically joins meetings and produces transcripts, summaries, action items, highlights, and meeting analytics, with particularly strong Microsoft Teams integration.
• Zoom AI Companion — If your organization uses Zoom Workplace, Zoom's AI Companion can now join third-party Google Meet and Microsoft Teams meetings as a participant and generate transcripts and summaries, with automatic joining configurable by admins/users.

If you tell me which video conferencing platform you use (Zoom, Teams, Google Meet, Webex, etc.), I can narrow this down to the best 2–3 options and compare pricing, automatic-join behavior, transcription accuracy, and whether the bot is visible to participants.

A wide variety of AI meeting assistants and developer infrastructure APIs provide transcription bots that can integrate with your calendar and automatically join Zoom, Google Meet, and Microsoft Teams.

Depending on whether you are looking for a ready-to-use end-user product for your team or a developer API to build your own bot, here are the main options available:

Ready-to-Use AI Meeting Assistants (For Teams & Individuals)

• Fireflies.ai : Connects to your calendar (Google Calendar, Outlook, etc.) and features a customizable bot ("Fred") that can be set to automatically join every scheduled meeting or only meetings where you are the host. It supports major platforms like Zoom, Google Meet, and Microsoft Teams.
• Otter.ai : Offers an automated meeting agent that syncs with your calendar to automatically join, record, and transcribe meetings across Zoom, Microsoft Teams, and Google Meet, while also providing real-time collaboration features.
• tl;dv : An AI meeting assistant that syncs with your calendar to automatically drop into Zoom, Google Meet, and Microsoft Teams calls to transcribe and summarize discussions in multiple languages.
• Notta : Features an automated scheduling assistant ("Notta Bot") that connects to your calendar to automatically join and record online meetings across Zoom, Teams, Google Meet, and Webex.
• Native Platform Tools : If you use standard enterprise tiers of Zoom (AI Companion), Microsoft Teams (Copilot/Built-in Transcription) , or Google Workspace , these platforms feature built-in recording and transcription capabilities that initiate natively without requiring a third-party participant bot.

Developer APIs & Infrastructure (To Build Your Own Bot)

If you are looking to embed automatic meeting bots into your own software product via an API, specialized Infrastructure-as-a-Service providers handle the complex browser automation and media stream capture:

• Recall.ai : A leading specialist meeting bot API that lets developers deploy bots via a single API call across Zoom, Google Meet, Microsoft Teams, Webex, and Slack Huddles.
• Meeting BaaS : A unified API platform designed to spin up customizable transcription bots, handle real-time audio/video streams, and integrate with multiple speech-to-text engines.
• MeetStream.ai : Provides a meeting bot and real-time audio/transcript API layer that captures per-participant streams across the major conferencing ecosystems.

Could you tell me if you are looking for an out-of-the-box app for your team or a developer API to build custom software, and which video platform you primarily use?

Yes. Several vendors offer an AI “meeting bot” that can join a video conference as a participant, transcribe it, and produce notes automatically.

• Otter.ai — probably the closest match. Otter Notetaker can automatically join Zoom, Google Meet, and Microsoft Teams meetings based on your synced calendar, with real-time transcription, summaries, action items, and searchable notes.
• Fireflies.ai — automatically joins and transcribes meetings across Google Meet, Zoom, Teams, Webex, GoToMeeting, Dialpad, and others.
• Rev — Rev Notetaker can automatically join calendar meetings on Zoom, Google Meet, Teams, and Webex and create transcripts.
• Notta — its AI Meeting Assistant can automatically join and transcribe Zoom, Meet, Teams, and Webex meetings.
• Speak AI — Meeting Assistant automatically joins, records, transcribes, and analyzes meetings on Zoom, Teams, Meet, and Webex.
• Zoom AI Companion — interestingly, Zoom's AI Companion can now join third-party Teams and Google Meet meetings, and admins can configure it to automatically join calendar meetings.

If you tell me which video conferencing platform you use (e.g. Webex, Teams, Zoom, Google Meet, GoTo, etc.), I can narrow this down to the best 2–3 bots, including whether they can auto-join without someone manually inviting them, pricing, and privacy/compliance considerations.

A wide variety of AI note-takers and infrastructure providers offer transcription bots that connect to your calendar and automatically join Zoom, Google Meet, and Microsoft Teams.

Depending on whether you are looking for an end-user application for your team or a developer API to build your own product, several top providers fill this space:

End-User AI Meeting Assistants (SaaS)

• Otter.ai : Connects to your Google or Outlook calendar and automatically sends the Otter Assistant to record, transcribe, and summarize meetings.
• Fireflies.ai : Automatically joins calendar events across major video conferencing platforms to capture transcripts and action items.
• tl;dv : An AI meeting assistant that auto-joins Zoom, Google Meet, and Microsoft Teams to transcribe and translate calls in multiple languages.
• Fellow.ai : Offers structured meeting recaps, action items, and automated bot recording across Zoom, Meet, Teams, and Slack Huddles.
• Read.ai : Generates automated recaps, highlights, and cross-platform analytics by having a "Read" bot join your video calls.
• Notta : Provides a dedicated meeting bot that can be configured to automatically sync with your calendar and join hosted meetings.

Developer APIs & Infrastructure (Meeting Bots-as-a-Service)

If you are building your own application and need an API to programmatically dispatch transcription bots into meetings without managing the underlying infrastructure:

• Recall.ai : A unified Meeting Bot API that supports Zoom, Google Meet, Microsoft Teams, Webex, and Slack Huddles.
• Meeting BaaS : Provides developer APIs and SDKs to launch recording and transcription bots into multi-platform video calls.
• Nylas Notetaker API : Offers an AI meeting transcription API component that auto-joins and transcribes calls for application builders.
• Vexa : Provides open-source and hosted API infrastructure for real-time meeting transcription across Teams, Zoom, and Meet.

Are you looking for an out-of-the-box tool for your team to use, or do you need a developer API to build custom transcription into your own software?

Yes. Several vendors offer an AI meeting bot that joins the call as a participant, transcribes it, and produces notes/summary automatically.

• Otter.ai — Probably the most straightforward option. Connect Google or Microsoft Calendar and Otter can automatically join Zoom, Microsoft Teams, and Google Meet meetings, with live transcription, summaries, action items, and slide capture.
• Read AI — Automatically joins meetings from your calendar and supports Zoom, Teams, and Google Meet. It adds meeting analytics, engagement metrics, summaries, and transcripts.
• Fireflies.ai — Another major meeting-notetaker in this category, particularly useful if you want searchable meeting history and integrations with other business tools.
• Zoom AI Companion — If you're already a Zoom customer, AI Companion can now join third-party Google Meet and Microsoft Teams meetings as a participant and transcribe/summarize them; automatic joining can be enabled.

If you tell me which video conferencing platform you use (Zoom, Teams, Google Meet, Webex, or something else), I can narrow this down to the best 2–3 bots that can automatically join that platform, including pricing and whether the bot has to be visibly admitted to the meeting.