I need a CRM that is built for non-profits and does not charge per user.

For a nonprofit CRM that does not charge per user, platforms with flat-rate or volume-based (rather than seat-based) pricing are your best options.

Top Recommendations

• MonkeyPod: Built specifically for nonprofits, MonkeyPod explicitly offers unlimited users, records, and transactions on its plans. It uniquely combines a donor CRM with true fund accounting and email marketing, meaning your whole team can log in without driving up the bill.
• Givebutter: This platform provides a completely free core CRM , fundraising pages, and donor management tools with unlimited users . It makes money via optional donor tips or transparent payment processing fees, making it ideal for budget-conscious teams.
• CiviCRM: If you have some technical capacity or an IT volunteer, CiviCRM is open-source and free to download . There are no per-user fees or subscription costs, though you will need to pay a third-party host to manage the database for you.
• Salesforce Nonprofit Cloud: Through the Power of Us program, eligible nonprofits get 10 free Salesforce Enterprise licenses . While it does charge per user after those initial 10 seats, it's worth checking out if your team is small enough to stay within the free tier (though implementation can be complex).

To help narrow this down, could you share:

• How many team members need access to the CRM?
• What is your approximate monthly budget?

Yes. There are several good options where you pay for the organization/database rather than per user, which is much better for a nonprofit with staff, volunteers, board members, or many occasional users.

My shortlist

Little Green Light is particularly compelling. It explicitly charges nothing for additional users and bases its subscription entirely on the number of constituent records. Current pricing starts at $45/month for up to 2,500 constituents, $60 for 5,000, $75 for 10,000, etc. All features and unlimited users are included.

It also includes things nonprofits commonly need: constituent profiles, fundraising, membership management, volunteer management, acknowledgements, mail merge, and online donations.

Bloomerang is another strong choice. Its current CRM pricing starts at $125/month billed annually and includes unlimited users. Its broader Giving Platform starts at $242/month and combines CRM, fundraising, and volunteer management.

I'd avoid Salesforce Nonprofit Cloud if eliminating per-user pricing is a major requirement: its nonprofit pricing is explicitly $60/user/month for Enterprise or $100/user/month for Unlimited.

What I'd recommend

If you tell me:

• approximate number of contacts/donors
• number of staff + volunteers who need access
• whether you need donations/fundraising
• whether you need grant management
• whether you need volunteer management
• your approximate monthly budget

…I can narrow this down to 3–5 nonprofit CRMs that genuinely don't charge per user, and compare them feature-by-feature and on actual current pricing.

Little Green Light is particularly compelling. It explicitly charges nothing for additional users and bases its subscription entirely on the number of constituent records. Current pricing starts at $45/month for up to 2,500 constituents, $60 for 5,000, $75 for 10,000, etc. All features and unlimited users are included.

It also includes things nonprofits commonly need: constituent profiles, fundraising, membership management, volunteer management, acknowledgements, mail merge, and online donations.

Bloomerang is another strong choice. Its current CRM pricing starts at $125/month billed annually and includes unlimited users. Its broader Giving Platform starts at $242/month and combines CRM, fundraising, and volunteer management.

I'd avoid Salesforce Nonprofit Cloud if eliminating per-user pricing is a major requirement: its nonprofit pricing is explicitly $60/user/month for Enterprise or $100/user/month for Unlimited.

What I'd recommend

If you tell me:

When you need a nonprofit CRM that avoids the trap of charging per seat/user, you typically look at platforms that price based on flat monthly rates or number of constituent/contact records instead.

Top options built specifically for nonprofits that offer unlimited users include:

• MonkeyPod: A comprehensive, all-in-one platform combining CRM, fund accounting, and email marketing. It features a true flat-rate pricing model that doesn't scale up based on your number of users, records, or email subscribers.
• DonorSnap: A dedicated donor management and CRM tool designed specifically for charities and non-profits. All of their tiers include unlimited users , with pricing scaling strictly by the total number of contact records you maintain.
• Bloomerang: Highly regarded for its clean interface and donor retention tools. Bloomerang utilizes constituent-based pricing (charging based on active records in your database) rather than penalizing you with extra fees when your staff, volunteers, or board members log in.
• Givebutter: Known primarily for fundraising, Givebutter offers a robust free core CRM (and low-cost paid tiers) with unlimited user seats, funding its infrastructure through optional donor tips or standard processing rates.

If you can share your approximate database/contact size (e.g., under 1,000 contacts, 5,000+, etc.) and whether you need integrated accounting , I can help you narrow down which of these platforms fits your budget best.

Yes. If your key requirement is “built for nonprofits + no per-user fees,” there are several good options. The standout for me is Little Green Light.

My top pick: Little Green Light

Little Green Light is specifically designed for nonprofits and does not charge for additional users. Pricing is based on the number of constituent records instead. Current pricing starts at $45/month for up to 2,500 constituents, $60/month for 5,000, and $75/month for 10,000. Every account includes all features and unlimited users.

It covers the things I'd expect from a nonprofit CRM: donor/constituent management, fundraising, memberships, volunteers, events, acknowledgments, reporting, online donations, and integrations.

If minimizing cost is the priority

Givingtech is particularly interesting. It advertises $0 monthly cost, $0 per-user fees, $0 CRM fees, and unlimited access to its nonprofit fundraising/CRM platform. It makes money through transaction fees when you raise money.

Donor Success is another genuine unlimited-user option. Its Starter plan is currently $89/month for up to 500 donor records, with unlimited users; higher plans add major-gift tools, email integrations, etc.

What I'd choose

• Best overall nonprofit CRM: Little Green Light
• Lowest fixed cost: Givingtech
• Best for donor retention/major gifts: Donor Success
• If you have a large staff: I'd strongly favor an unlimited-user model like LGL rather than Salesforce-style per-seat pricing.

If you tell me approximately how many contacts/donors you have, how many staff/volunteers need access, and what you need the CRM to do (donations, grants, volunteers, memberships, email marketing, events, etc.), I can narrow this down to the 3 best choices and compare their actual costs.

Little Green Light is specifically designed for nonprofits and does not charge for additional users. Pricing is based on the number of constituent records instead. Current pricing starts at $45/month for up to 2,500 constituents, $60/month for 5,000, and $75/month for 10,000. Every account includes all features and unlimited users.

It covers the things I'd expect from a nonprofit CRM: donor/constituent management, fundraising, memberships, volunteers, events, acknowledgments, reporting, online donations, and integrations.

If minimizing cost is the priority

Givingtech is particularly interesting. It advertises $0 monthly cost, $0 per-user fees, $0 CRM fees, and unlimited access to its nonprofit fundraising/CRM platform. It makes money through transaction fees when you raise money.

Donor Success is another genuine unlimited-user option. Its Starter plan is currently $89/month for up to 500 donor records, with unlimited users; higher plans add major-gift tools, email integrations, etc.

Most dedicated nonprofit CRMs price themselves based on record counts (number of donors/contacts) or annual revenue rather than per-seat charges , meaning unlimited users is actually the industry standard outside of enterprise behemoths like Salesforce.

The top options built specifically for nonprofits that do not charge per user include:

• Givebutter (Best Free-Forever All-in-One): Offers a robust, top-rated free CRM with unlimited contacts and unlimited users. It operates on a transparent tip-or-fee model where the platform can cost $0 if you allow donors to cover the optional tip at checkout.
• Bloomerang (Best for Donor Retention): Built specifically around donor stewardship and retention metrics, Bloomerang features unlimited users on its plans, pricing instead by your total number of active constituent records.
• Little Green Light (Best for Small-to-Mid Shops): Highly recommended for grassroots and growing charities. It includes unlimited users across all tiers, scaling predictably based on your total number of constituent records rather than how many staff, board members, or volunteers log in.
• MonkeyPod (Best Flat-Rate All-in-One): Uniquely offers a true flat-rate monthly subscription that doesn't scale up based on your size, number of records, or number of users—and it uniquely bundles basic nonprofit accounting alongside the CRM.
• CiviCRM (Best Open-Source/Free Option): A completely free, open-source CRM built specifically for nonprofits and NGOs CiviHub Africa . Because you host or manage it yourself (or hire an agency to set it up), there are zero per-user license fees , making it infinitely scalable for massive volunteer or chapter networks.

To help narrow down which of these fits best, tell me:

• Roughly how many constituent/donor records you currently have.
• Whether you need built-in fundraising/donation processing or just relationship tracking.

Yes. There are several nonprofit CRMs that do not charge per user. The important distinction is what they do charge for—usually number of constituent records, organization size, or a flat platform fee.

My shortlist

Little Green Light stands out to me if you're a smaller nonprofit. Its pricing starts at $45/month for up to 2,500 constituents, and the price is explicitly not affected by the number of users. All features are included, and there's a 30-day free period.

Bloomerang is another strong choice if fundraising and donor retention are central. It explicitly advertises unlimited users, with CRM starting at $125/month billed annually. It includes donor management, major-gift management, grant tracking, membership management, reporting, email/engagement tools, and more.

Givingtech is particularly interesting if your priority is zero software subscription cost: it says its nonprofit CRM is free, with no monthly, setup, or usage fees, unlimited users, and unlimited donors. It makes money through transaction fees when you use its fundraising capabilities.

I'd avoid Salesforce Nonprofit Cloud if "no per-user pricing" is a hard requirement. Its nonprofit pricing currently starts at $60 per user/month, even though it is purpose-built for nonprofits.

What I'd recommend

If you tell me (1) your approximate number of contacts/donors, (2) number of staff/volunteers who need logins, (3) your budget, and (4) whether you need donations, grants, events, volunteers, or email marketing, I can narrow this down to the 3 best fits and compare them feature-by-feature.

Yes. If your key requirement is “nonprofit-focused CRM + no per-user/seat pricing,” there are several good options. I’d narrow the field to these:

My top 3

1. Little Green Light — best overall for a traditional nonprofit CRM

This would be my first one to demo. It is specifically designed for nonprofits, has unlimited users, and pricing is based on constituent count rather than seats. It currently starts at $45/month for up to 2,500 constituents, with all features included.

2. Givingtech — best if minimizing cost is the priority

Givingtech is unusually compelling: its CRM is free, with unlimited users and unlimited donors. There are no monthly, setup, CRM, or per-user fees; the company makes money through transaction fees when you use its fundraising platform.

3. LiveImpact — best if you need more than donor management

LiveImpact uses flat-rate pricing with unlimited users and unlimited contacts. It also covers areas such as fundraising, events, and case/program management, so it's worth considering if your nonprofit needs a broader operational CRM rather than primarily a donor database.

One I'd especially consider if you have a lot of staff/volunteers

Tormano is interesting because its nonprofit plans are explicitly flat-rate with unlimited users. The Starter plan is currently listed at $49/month when billed annually and includes 5,000 contacts, donations, grants, programs, events, volunteers, and QuickBooks integration.

What I would not choose if avoiding per-user pricing is a hard requirement

I wouldn't put Salesforce at the top of your list. Its current Nonprofit Cloud Enterprise pricing is $60/user/month, billed annually, so it doesn't meet your basic pricing requirement.

If you tell me your nonprofit's size (roughly number of contacts/donors), number of staff/users, and what you need the CRM to do (donations, grants, volunteers, programs/case management, email marketing, events, etc.), I can narrow this to 2–3 CRMs that are genuinely worth evaluating and compare their current pricing and features.

Finding a nonprofit CRM that doesn't nickel-and-aim-you for every staff member or volunteer who logs in can be tough, as many traditional platforms rely on per-seat pricing. Fortunately, several top-tier options explicitly include unlimited users and are built specifically for the nonprofit sector, pricing themselves instead by database size (number of contacts) or annual revenue.

The best choices that feature unlimited users and nonprofit-specific tools include:

• Bloomerang: Best known for its donor retention focus and clean, user-friendly interface. All plans feature unlimited users and pricing scales based on the number of active constituent records in your database.
• Givebutter: A modern, all-in-one fundraising and CRM platform that offers a free-forever core tier with unlimited contacts and unlimited users . It operates on a tip-or-optional-fee model rather than charging subscription costs.
• MonkeyPod: A flat-rate platform built specifically for small-to-midsize nonprofits that combines CRM with basic accounting. Their pricing is a strict flat monthly rate that is never based on the number of users, records, or organizational size.
• Neon CRM: A robust platform offering donor management, events, and memberships. Neon uses a revenue-based billing model rather than a contact-record or per-user cap, meaning unlimited users are supported on the system.
• Salesforce Nonprofit Cloud / NPSP: Offers 10 free enterprise licenses for eligible 501(c)(3) organizations, making it a powerful choice if you have tech-savvy staff or an administrator to handle the heavier customization required.

To help narrow down which of these fits your team best, tell me:

• How many constituent records (donors/contacts) do you currently have?
• What is your approximate annual fundraising revenue?
• Do you need features like fund accounting or event ticketing built right into the CRM?

Yes. If your key requirement is “nonprofit-focused CRM + no per-user charges,” I’d put these at the top of the list:

My strongest recommendation: Little Green Light

LGL is particularly compelling because it explicitly says unlimited users and doesn't charge setup fees or require a contract. Current pricing starts at $45/month for up to 2,500 constituent records, $60/month up to 5,000, and $75/month up to 10,000.

It's designed specifically for nonprofits and covers donor/contact management, donations, pledges, relationships, reporting, communications, and more.

Bloomerang

Bloomerang also explicitly offers unlimited users, with pricing based on the number of constituent records rather than the number of staff accounts. Its current standalone CRM starts at $125/month billed annually.

I'd choose Bloomerang over LGL if you need more sophisticated donor retention, engagement, reporting, automation, and fundraising functionality.

One important distinction

If by "CRM" you mean more than a donor database—for example, you need to track:

• donors
• volunteers
• members
• grant prospects
• corporate partners
• community contacts
• interactions/tasks
• sales-style pipelines
• multiple staff working the same records

—then I'd broaden the search. Some nonprofit CRMs are excellent donor-management systems but aren't really designed as a general-purpose organizational CRM.

If you tell me roughly how many contacts you have, how many staff/users would use it, your annual budget, and what you need to track (donors only vs. donors + volunteers/members/grants/etc.), I can narrow this down to the 3 best choices and compare them feature-by-feature.

Finding a CRM that is purpose-built for nonprofits and avoids per-user (per-seat) pricing narrows the field nicely. Most modern nonprofit-specific platforms charge based on your total number of constituent/donor records or a flat monthly rate, meaning you can add your whole team and volunteers for free.

Top non-profit CRMs that include unlimited users without per-seat fees:

• Givebutter — Offers a completely free tier with a built-in donor management CRM, fundraising tools, and unlimited contacts and users . They make money via optional donor tips or a small processing fee on transactions.
• Bloomerang — A top-rated, retention-focused donor CRM that includes unlimited users on all plans . Instead of charging per seat, their pricing scales transparently based on your active constituent database size.
• Little Green Light — Widely loved by small-to-midsize nonprofits for being budget-friendly. They price strictly by your number of constituent records rather than how many staff members log in, giving you unlimited users.
• Salesforce Nonprofit Cloud (NPSP) — Eligible 501(c)(3) organizations get their first 10 enterprise licenses completely free through the Power of Us program, making it a powerful zero-cost option per user (though implementation complexity is high).
• CiviCRM — A 100% free, open-source CRM built strictly for nonprofits, NGOs, and civic organizations. There are zero license fees or per-user costs, though you must handle or pay a provider for web hosting and setup.

To help narrow down which of these fits best, tell me:

• Roughly how many constituent/donor records you have (or expect to have)?
• Do you need integrated fundraising and donation forms , or just contact/relationship tracking?