We use a payroll system. Who offers an expense management app that reimburses via payroll?

Yes. If your goal is an expense-management app where employees submit expenses, managers approve them, and the reimbursement gets added to payroll rather than paid separately, there are a few good options:

• expensify.com — This is probably the best-known standalone expense app. It supports “pay elsewhere,” including reimbursing through payroll, and has payroll integrations. For example, its ADP integration sends approved expense data into payroll for reimbursement.
• zoho.com — Particularly compelling if you're willing to use Zoho Payroll. Approved expenses can be marked “Reimburse via Payroll” and are added directly to the employee's pay run.
• miter.com — Offers employee expense/mileage submission and can put reimbursements and allowances directly onto a paycheck during payroll. It's especially geared toward field/construction businesses.
• workzoom.com — More of an integrated HR/payroll platform than a standalone expense app. Expenses live inside payroll, and approved claims become reimbursement lines on the employee's next pay stub.

The key question is which payroll system you already use. If you tell me the name of your payroll provider (e.g., ADP, Paychex, Gusto, QuickBooks Payroll, Rippling, UKG, Paylocity, etc.), I can narrow this down to the 2–3 expense apps that actually integrate with it and reimburse through payroll, rather than just exporting a report.

Several all-in-one HR, payroll, and spend management platforms offer expense apps that automatically push approved employee reimbursements directly into your payroll cycle for payout.

• Rippling : Combines mobile receipt capture and spend controls with Rippling Payroll , allowing you to approve out-of-pocket expenses and drop reimbursements straight into the next direct deposit run.
• Paychex Flex : Features built-in expense management software that integrates directly with their core payroll platform to reimburse employees via direct deposit or regular payroll processing.
• Paycom : Operates on a single database where mobile receipt uploads auto-populate expense reports, route through custom approvals, and tie directly into payroll reimbursement.
• Paylocity : Offers unified modern finance and expense tracking capabilities that streamline data directly into their payroll workflow.

If you tell me which standalone payroll or HR provider you currently use (such as ADP, Gusto, or Workday), I can tell you which native or third-party integrated app will plug directly into your exact setup.

Yes. If you mean an expense-management app where employees submit/approve expenses, but the actual reimbursement is added through your existing payroll, there are a few good options.

• Expensify — Probably the clearest fit. Expensify supports “Pay elsewhere,” including reimbursing through payroll, and it has payroll integrations. For example, its ADP integration can send approved reimbursements directly into payroll runs.
• Ramp — Expense/reimbursement app with mobile receipt capture, approvals, mileage, etc. Ramp allows companies to pay reimbursements outside Ramp via payroll, although payroll payment itself isn't handled inside Ramp.
• Paylocity — If your payroll is Paylocity, its own expense-management functionality may be worth considering. It also integrates with Ramp and Expensify. However, Paylocity says its own reimbursements are processed separately from payroll, so it isn't the exact model you're describing.

My shortlist

If payroll reimbursement is a hard requirement, I'd start with Expensify. It explicitly supports the workflow:

Employee submits expense → manager approves → approved amount is sent to payroll → employee gets reimbursement on their paycheck.

If you tell me which payroll system you use (ADP, Paychex, Gusto, Paylocity, UKG, Rippling, QuickBooks Payroll, etc.), I can narrow this down to the apps that integrate with it and compare pricing + payroll integration + mobile app + mileage/per diem + receipt capture.

Several expense management and spend platforms offer integrations or direct features allowing out-of-pocket employee expenses to be reimbursed through a company's payroll system.

Here are the primary options depending on your current ecosystem:

• Zoho Expense : Offers a dedicated integration with Zoho Payroll . When an administrator approves an employee's out-of-pocket expense report, they can select "Reimburse via Payroll," which automatically bundles the total reimbursement amount directly into the employee's upcoming pay run.
• Expensify : Features robust global and domestic payroll/accounting integrations (such as connecting with platforms like Playroll or various HRIS/ERP setups) to streamline out-of-pocket approvals so they can flow cleanly into regular disbursement cycles.
• SAP Concur : Integrates deeply with enterprise-grade payroll and HR environments—including SAP SuccessFactors/SAP Payroll —allowing approved travel and out-of-pocket business expenses to route securely into payroll processing files.
• Brex / Ramp : While primarily known for corporate cards and spend management , these modern platforms sync closely with major HRIS and payroll providers (like Gusto, Rippling, or Workday), making it easy to track and align out-of-pocket reimbursement tracking alongside your regular payroll cycles.

If you share what payroll or accounting software you currently use (e.g., Zoho, QuickBooks, ADP, Workday), I can tell you which app has the most seamless native integration for your stack.

Yes. There are several options, but the key distinction is whether you mean “the expense app sends approved reimbursements into our existing payroll run” versus simply integrating employee data with payroll.

Best matches

For example, Ramp + Paylocity specifically supports having approved expenses flow back into Paylocity for payroll reimbursement.

Expensify + ADP is another strong example: approved reimbursements sync to ADP and are paid through the normal payroll schedule. use.expensify.com Expensify also has a Paylocity integration supporting expense reporting and reimbursements.

Zoho Expense is particularly explicit about the workflow: an approved report can be marked “Reimburse via Payroll,” and the amount is sent to the employee's pay run in Zoho Payroll.

One important caveat: Expensify + Gusto does not currently send reimbursements into Gusto payroll—Gusto's documentation says the integration is primarily employee-data syncing and that reimbursements do not sync to Gusto.

If you tell me your payroll system

If you tell me which payroll system you use (ADP, Paychex, Paylocity, UKG, Rippling, Gusto, QuickBooks Payroll, etc.), I can narrow this down to the 3–5 expense apps that actually reimburse through that payroll, including pricing and whether the integration is native or requires a file/API.

Several unified HR, payroll, and spend management platforms natively handle expenses and push reimbursements directly through payroll, while other standalone expense apps use integrations to achieve the same result.

Unified Platforms (Native Payroll Reimbursements)

These solutions combine HR, payroll, and expense features in a single system, meaning approved out-of-pocket claims flow directly into an upcoming pay run without manual re-entry:

• • Rippling : Tracks and auto-approves spending policies based on live employee data, syncing reimbursements straight into Rippling Payroll.
• • Paylocity : Offers a touchless expense module via its mobile app that unifies spend control with Paylocity Payroll & HR.
• • Paychex : Integrates expense reporting inside Paychex Flex , letting administrators pay out approved claims directly through payroll processing.
• • Paycor : Allows mobile receipt capture that ties into Paycor HCM for streamlined expense reimbursement.
• • Paycom : Features an integrated database where approved mobile receipts feed directly into Paycom Payroll.

Standalone Apps with Payroll Integrations

If you prefer keeping your current standalone expense software, platforms like Expensify can capture receipts and manage approvals on mobile before syncing the approved totals over to major payroll providers (such as ADP) for final payout.

To narrow down the best fit, could you share which payroll system you currently use and how many employees submit expenses regularly?

Several unified HR, payroll, and spend management platforms offer mobile apps where employees can snap receipts and submit claims that flow directly into your payroll cycle for reimbursement.

Unified Platforms (App + Payroll Reimbursement)

• Rippling : Offers an expense management app tied directly to its workforce platform. Approved out-of-pocket expenses flow seamlessly to payroll and show up directly in the employee's next paycheck.
• Gusto : Features native employee expense tracking where approved receipts and mileage are automatically bundled into the employee's next regular paycheck.
• Paylocity : Combines HR, payroll, and expense management into a single environment. Employees submit receipts via the mobile app, and approved claims sync straight into payroll for direct deposit.
• Paycor : Includes a mobile app for receipt scanning and approvals that routes approved out-of-pocket expenses directly into its unified payroll system.
• Paychex : The mobile app features receipt capture via Paychex Flex, allowing approved expense reports to feed straight into payroll processing for direct deposit.
• Zoho Expense / Zoho Payroll : Part of the Zoho ecosystem; reimbursable expenses logged in Zoho Expense can sync directly into Zoho Payroll to be paid out alongside regular salary cycles.

Standalone Apps with Payroll Integration

• Expensify : While Expensify can issue direct standalone ACH reimbursements, it also integrates with major payroll systems (like ADP ) so that approved claims map cleanly over to be reimbursed via payroll.

If you share which payroll provider you currently use , I can tell you whether it has a native app or if an external app like Expensify plugs into it best.

Yes. If your goal is an expense app where employees submit expenses, get approval, and the reimbursement is then included in payroll, there are several options.

The big distinction

If you already have a payroll provider and don't want to change it, I'd look first at Expensify. In particular, if your payroll is ADP, Expensify explicitly supports sending approved expenses into ADP payroll for reimbursement.

If you're using Zoho Payroll, Zoho Expense is probably the cleanest option because the payroll reimbursement workflow is built specifically for it.

If you tell me which payroll system you use (ADP, Paychex, Gusto, QuickBooks Payroll, Rippling, UKG, Paylocity, etc.), I can narrow this down to the 2–3 expense apps that actually integrate with your payroll and reimburse through payroll, rather than merely tracking the reimbursement.

Yes. There are several expense-management apps that can feed approved employee reimbursements into payroll so they’re paid with the employee’s paycheck, rather than sending a separate ACH.

The strongest options I found:

One important distinction: Ramp, Brex, and similar platforms primarily pay reimbursements themselves via ACH, rather than putting the reimbursement into payroll. Ramp, for example, advertises reimbursement in 70+ countries and 40 currencies, but that's a direct reimbursement model.

If you tell me which payroll system you use (ADP, Paychex, Gusto, QuickBooks Payroll, Rippling, UKG, Paylocity, etc.), I can narrow this down to the 2–3 expense apps that actually integrate with your payroll and reimburse through the paycheck.

The best option for managing and reimbursing expenses through a payroll system depends on whether you want an all-in-one HR/payroll platform that natively handles expenses or a standalone expense app that syncs and pushes reimbursements directly into your existing payroll provider.

Unified HCM/Payroll platforms with native expense modules and standalone apps offering payroll integration include:

• All-in-One HR & Payroll Platforms (Native Integration)
  • Rippling: Offers a Rippling Expense Management product built directly into its unified workforce platform, letting you approve out-of-pocket expenses and automatically route them to be paid out in the next payroll run.
  • Paychex: Paychex Expense Management integrates natively with Paychex Flex, allowing approved out-of-pocket claims to feed straight into payroll processing for direct deposit reimbursement.
  • Paycor: Paycor Expense Management connects employee receipt capture and managerial approvals directly to its core payroll software, eliminating manual entry.
  • Paylocity: Paylocity Expense Management features automated approval workflows and links directly with their payroll and general ledger systems to streamline employee payouts.
  • Gusto: Gusto Expense Management provides built-in expense tracking that ties directly into the platform's native payroll processing.
  • Paycom: Paycom Expense Management operates on a single database, meaning approved receipt data flows automatically into the payroll generation phase without separate bank transfers.
• Standalone Expense Apps with Payroll/Accounting Sync
  • Expensify: While it typically reimburses via its own digital wallet or ACH, Expensify integrates smoothly with major accounting and payroll ecosystems to export coded expense data for payroll inclusion.
  • Zoho Expense: Zoho Expense handles mobile receipt scanning and policy controls, syncing data across your financial stack so reimbursements can be mapped onto your pay runs.

If you share which payroll system you currently use, I can tell you which apps integrate directly with it or if your current payroll provider has a native module you can turn on.