What is the best office printer?

The "best" office printer depends heavily on whether you need heavy-duty color laser performance, low-cost high-volume ink tanks, or a compact monochrome machine.

The top-rated office and small business printers span several distinct categories:

Add to listBrother MFC-L8930CDW (Best Overall Office Printer): Tested as a top performer on RTINGS.com , this color laser all-in-one printer delivers outstanding text and graphics sharpness, fast speeds (up to 34 ppm in black and color), and minimal maintenance since you don't have to worry about clogged ink nozzles. It also supports massive high-yield toner cartridges for lower long-term printing costs.

Add to listEpson EcoTank Pro ET-5850 (Best High-Volume Office Inkjet): Featured in expert roundups like PCMag's Business Printer Testing , this cartridge-free supertank printer uses refillable ink bottles. It is ideal for offices printing thousands of pages a month that want ultra-low running costs, featuring a fast automatic document feeder (ADF) and speedy duplex printing.

Add to listCanon Color imageCLASS MF665CDW (Best Home/Small Office Laser): Highly recommended for mid-volume office environments. It balances a comprehensive feature set—including solid scan/copy/fax capabilities, a 50-sheet single-pass duplex feeder, and crisp color laser output—at a more accessible price point than enterprise-tier machines.

Add to listBrother HL-L2460DW (Best Budget Monochrome Printer): If you only need sharp black-and-white documents and don’t require a built-in scanner, this compact laser printer is a reliable, fast (34 ppm), and highly cost-effective choice recommended by RTINGS.com Small Business Guide.

To help narrow down the ideal option, tell me:

• Do you need color printing , or is black-and-white sufficient?
• How many pages do you expect to print per week or month?
• Do you need an all-in-one with a scanner/copier, or just a print-only machine?

The best office printer for most businesses is a color laser all-in-one printer (print/scan/copy/fax) rather than an inkjet. Laser models usually handle higher volumes, have lower maintenance needs, and produce sharper business documents.

My top picks:

• Brother MFC-L8930CDW Color Laser All-in-One Printer - $897.25 (Best Buy)
• Canon imageCLASS MF665Cdw Wireless Duplex Color All-in-One Laser Printer - $663.39 (Best Buy)
• Brother MFC-L5710DW Monochrome Laser Multifunction Printer - $499.99 (Walmart)
• HP Color LaserJet Pro MFP 3301fdw Wireless Printer - $539.00 (HP)

Best overall office printer

**

**

• Best for: small offices and workgroups
• Strengths: fast color printing, excellent text quality, duplex scanning, Ethernet/Wi-Fi, high-yield toner options
• Speed: up to about 34 pages/minute (black and color)
• Weakness: large footprint; not ideal for photo printing

Best value color office printer

**

**

• Best for: small offices wanting professional color without moving into enterprise pricing
• Strengths: sharp documents, reliable laser output, good scanning features

Best black-and-white workhorse

**

**

• Best for: offices that mostly print contracts, invoices, forms, and reports
• Strengths: very fast mono printing, lower running costs, business-focused features

Best compact modern office option

**

**

• Best for: smaller teams that want a compact color multifunction printer
• Strengths: color laser quality, two-sided printing/scanning, wireless connectivity

Quick recommendation by office size

• 1–5 people: Canon imageCLASS MF665Cdw or HP Color LaserJet Pro MFP 3301fdw
• 5–20 people: Brother MFC-L8930CDW
• Mostly black-and-white printing: Brother MFC-L5710DW
• Printing thousands of pages/month: consider a higher-volume business laser model rather than a consumer printer

If you tell me your office size, monthly page volume, color vs. black-and-white needs, and budget, I can narrow it to one model.

If you mean a general-purpose office printer—fast, reliable, color, scanning/copying, and reasonable toner costs—my top pick right now is the Brother MFC-L8930CDW.

• Brother MFC-L8930CDW - $1,077.74 (Best Buy)

Best overall: Brother MFC-L8930CDW

RTINGS currently ranks it #1 for office printers in 2026. It’s a color laser all-in-one with:

• Up to 34 pages/minute
• Excellent, sharp document quality
• Automatic duplex scanning
• Legal-size flatbed scanner
• Wi-Fi, Ethernet and USB
• High-yield toner options
• Relatively low maintenance compared with inkjets

The main drawback is that it's fairly large and heavy, and laser printers aren't ideal for high-quality photos.

Other excellent choices

• Brother MFC-L3780CDW - $569.98 (Best Buy)

• Canon imageCLASS MF753Cdw II - $702.99 (Best Buy)

• HP Color LaserJet Pro 4301fdw - $659.99 (Best Buy)

• Canon imageCLASS MF663Cdw - $349.99 (Best Buy)

• Best value: Brother MFC-L3780CDW — particularly attractive for a small office; PCMag currently lists it as a top color laser pick.

• Best for a smaller office: Canon imageCLASS MF753Cdw II — fast color laser multifunction printer.

• Best HP option: HP Color LaserJet Pro 4301fdw — good for a small team that wants a polished all-in-one.

• Best cheaper option: Canon imageCLASS MF663Cdw — currently available around $350 in the results I found.

If you tell me your budget (e.g. $300, $500, $1,000+) and roughly how many pages you print per month, I can narrow it down to the single best model for your office.

Choosing the "best" office printer depends entirely on your volume, whether you need color, and if you prefer laser reliability or ink tank economy. Industry testing and expert consensus highlight these top-tier office printers for different business needs:

• Brother MFC-L8930CDW Go to product viewer dialog for this item. (Best Overall Office Color Laser Printer)
  • Features: Outstanding text and color detail, fast printing at up to 34 pages per minute, and high-yield super-capacity toner options.
  • Why it's great: Minimal maintenance, no ink clogging issues during downtime, and a separate long-lasting drum unit. It's available on Amazon.
• Epson EcoTank Pro ET-5850 Go to product viewer dialog for this item. (Best High-Volume Office Inkjet)
  • Features: Uses refillable ink bottles instead of traditional cartridges, features a massive paper capacity, automatic duplex printing, and a fast automatic document feeder (ADF).
  • Why it's great: Dramatically lowers the cost per page for heavy printing without sacrificing inkjet color vibrancy. You can find details and purchasing options on Amazon or Staples.
• Brother MFC-L2900DW XL Go to product viewer dialog for this item. (Best Budget / Monochrome Laser Printer)
  • Features: Laser sharpness for black-and-white documents, reliable wireless connectivity, and high-yield XL toner cartridges included in the box.
  • Why it's great: Ideal for small offices or remote workers who primarily print text documents and want a dependable, low-hassle workhorse. Check specs on Brother USA.

To help narrow down the ideal choice, let me know:

• Do you print mostly black-and-white documents or heavy color/graphics?
• What is your estimated monthly print volume?
• Do you need all-in-one features (scanning, copying, faxing)?

The best overall office printer is the Brother MFC-L8930CDW Go to product viewer dialog for this item. , offering outstanding laser text quality, lightning-fast 34 ppm speeds, and an advanced single-pass duplex automatic document feeder (ADF) for high-volume workflows.

The right choice depends on your daily print volume, workspace size, and whether you primarily handle text documents or require high-yield ink solutions.

Top Office Printers by Category

Add to list

• Outstanding print speed of up to 34 pages per minute in black and color.
• Single-pass duplex automatic document feeder speeds up scanning and copying.
• High-yield toner cartridge options (up to 7,500 black / 6,500 color pages) drastically lower long-term maintenance costs.

Add to list

• Blazing fast 35 ppm output tailored for small teams of up to 10 users.
• Preconfigured with HP Wolf Pro Security to safeguard sensitive client data and office networks.
• 50-sheet ADF handles complex multi-page copy and fax tasks seamlessly.

Add to list

• High-capacity supertank design that substitutes traditional cartridges with cheap, high-yield bottle refills.
• Drastically reduces your cost-per-print, making it the most economical pick for high-volume color documentation.
• Outfitted with a generous dual 250-sheet paper tray configuration to minimize daily paper refills.

Add to list

• Ultra-compact form factor that easily fits on a standard desktop or counter space.
• Rapid monochrome printing at 33–36 ppm with a low entry cost.
• Ideal for accounting, legal, or medical offices that strictly print sharp black-and-white documents.

Comparison of Top Office Printers

To help zero in on the exact right machine, could you share a bit more detail about your setup?

• Approximately how many pages does your office print per month?
• Do you absolutely need color printing , or would a monochrome (black-and-white) model suffice?
• What features are most critical to your workflow (e.g., fast scanning, faxing, dual paper trays)?

The “best” office printer depends on your workload, but for most offices I’d lean toward a business-class laser all-in-one rather than an inkjet: lasers are faster, handle higher volumes, and avoid ink drying/clogging issues.

Best overall office printer

— Best for a busy small/medium office

• Color laser all-in-one: print, scan, copy, fax
• Fast output (around mid-30s pages/minute)
• Excellent text quality
• Automatic duplex printing and scanning
• Designed for heavier office workloads

RTINGS.comBest for: offices printing hundreds to thousands of pages per month.

Best value for most small offices

• Color laser all-in-one
• Sharp documents
• Lower maintenance than inkjet
• Good balance of price, speed, and features

RTINGS.comBest for: a 2–10 person office that needs color occasionally.

Best black-and-white office printer

• Monochrome laser all-in-one
• Fast black-and-white printing
• Lower toner costs
• Compact footprint

RTINGS.comBest for: invoices, contracts, forms, shipping labels, and everyday documents.

Best budget office choice

• Affordable monochrome laser
• Print/scan/copy
• Good fit for a home office or small team

If you print lots of color presentations

Consider a color laser model such as:

— strong small-business color option

— another capable color laser all-in-one

My quick recommendation

• 1–5 people, mostly documents: Brother MFC-L2820DW
• Small business with color needs: Canon imageCLASS MF663Cdw
• Busy office / high volume: Brother MFC-L8930CDW
• Home office with occasional printing: consider an ink tank model like an Epson EcoTank, where low ink costs are the main advantage.

If you tell me your number of users, monthly page count, color vs. black-and-white needs, and budget, I can narrow it to one model.

The best office printer depends heavily on your volume and whether you need color, but the HP LaserJet Pro MFP 4101fdw Go to product viewer dialog for this item. stands out as the best monochrome laser printer for small-to-medium offices at around $659 , while the Brother MFC-L8930CDW Go to product viewer dialog for this item. is widely recognized as the best overall color laser all-in-one office printer for superior text and detailed graphic output.

Top Office Printer Recommendations

Best Monochrome (Black & White) Laser: HP LaserJet Pro MFP 4101fdw

• Price: ~$659
• Speed: Up to 42 ppm (pages per minute)
• Features: Handles up to 10 users, automatic two-sided (duplex) printing and scanning, 50-sheet automatic document feeder (ADF), and robust HP Wolf Pro Security.

Best Color Laser All-in-One: Brother MFC-L8930CDW

• Speed: Up to 34 ppm in both black and color
• Features: Exceptional text sharpness, minimal maintenance/clogging risks, high-capacity XL/Super High-Yield toner options, and a large intuitive touchscreen.

Best Heavy-Duty Monochrome Workhorse: [Brother MFC-L5710DW Go to product viewer dialog for this item.](https://www.google.com/search?ibp=oshop&prds=pvt:hg,pvo:29,imageDocid:11356828092064314698,gpcid:8298232091276406138,headlineOfferDocid:15812835447537408070,catalogid:7679835588252660254,productDocid:16772548344018687024,rds:PC_9244255032004144207%7CPROD_PC_9244255032004144207&q=product&sa=X&ved=2ahUKEwiuwpyxnqeWAxW2SmwGHXlgKr8Qxa4PeggIAggBCBYQKg)

• Price: ~$500
• Speed: Up to 48 ppm
• Features: Built for busy workgroups requiring low cost-per-page, expandable paper trays, and triple-layer network security.

Best Budget/Low-Volume Small Office Inkjet:

• Price: Varies (Affordable tier)
• Features: Recommended for lighter office workflows (1-2 users), high-quality color accuracy, and compatibility with cost-saving ink subscription plans.

Key Office Printer Comparison

What People Are Saying

[Office managers and small business owners emphasize that long-term reliability and low cost-per-page matter far more than upfront price, noting that laser printers minimize the frustrating ink-clogging issues common in traditional inkjets during slower weeks [.]

If you can share your approximate monthly print volume , whether you need vibrant color graphics , or if you require tabloid (11x17) paper handling , I can narrow down the exact model for your workspace.

If you mean a general-purpose office printer for documents, scanning, copying, and regular business use, my top pick right now is the Brother MFC-L8930CDW.

Brother MFC-L8930CDW

$1,014.22

Why I’d choose it

• Color laser: excellent for professional documents and presentations.
• Fast: up to about 34 pages/minute.
• Excellent scanning: includes an automatic document feeder and single-pass duplex scanning.
• Low maintenance: laser toner avoids the clogging issues of inkjets.
• High-yield toner: optional cartridges can produce thousands of pages.
• Built for offices: Wi-Fi, Ethernet, USB, and USB-drive printing.

RTINGS currently ranks the MFC-L8930CDW as its best office printer and best all-in-one printer overall.

Other good choices

The Canon MF665Cdw is particularly compelling if you want to spend less: it offers sharp color laser output, an ADF, and high-yield toner.

Canon Color imageCLASS MF665Cdw

$429.99

Epson EcoTank Pro ET-5800

$699.99

Brother MFC-L3780CDW

$569.99

HP Color LaserJet Pro MFP 3301cdw

$399.99

If you tell me your approximate budget (e.g. $300, $500, $1,000) and how many pages you print per month, I can narrow it down to the best one for your office.

The [Brother MFC-L8930CDW Go to product viewer dialog for this item. ](https://www.rtings.com/printer/reviews/best/by-usage/office) is the best overall office printer, offering a flawless balance of crisp color laser output, low running costs, and an extremely capable single-pass duplex scanner.

Because the right printer depends heavily on your team's size and monthly print volume, the top office models are categorized below by what they do best:

Best All-In-One Color Laser (Small to Mid-Sized Offices)

Add to list This is the top pick for general office environments. It prints at up to 34 pages per minute (ppm) and features an 80-page auto document feeder (ADF) for quick legal-size scanning. It yields thousands of pages per cartridge and supports extra-large high-yield toner options to keep maintenance at a minimum.

Add to list An excellent alternative tailored for teams of up to 10 users. It delivers exceptionally fast first-page-out times and uses robust multi-device management tools like HP Web Jetadmin to let IT administrators centralize fleet updates easily.

Best Heavy-Duty Monochrome (High-Volume Printing)

Add to list The gold standard for text-heavy corporate workflows that don't require color. It boasts an ultra-fast print speed of 65 ppm and a massive 275,000-page monthly duty cycle. It also features robust embedded security defenses that check operating code at startup and automatically self-repair if compromised.

Add to list A heavy-duty black-and-white option that adds high-speed copying, faxing, and dual-sided scanning to your workflow. It prints at 52 ppm and scales up to hold massive stacks of paper to handle demanding workloads without constant refills.

Best Budget & Low Running Costs (Small or Hybrid Offices)

Add to list Ideal for individual workspaces or small teams that only need black-and-white printing. It provides professional-grade monochrome laser quality, copies, and scans in a compact frame that easily fits on a desk.

Add to list If your office needs to print wide-format documents like spreadsheets, marketing materials, or design drafts up to 13" x 19", this is a highly affordable all-in-one inkjet alternative.

Directly Comparing the Top Office Printers

To give you the most accurate suggestion, how many people will be using this printer regularly, and do you require color printing or just black-and-white?

If you mean a true office printer—reliable, fast, low-maintenance, and good for lots of documents—my top pick right now is the Brother MFC-L8930CDW.

Brother MFC-L8930CDW

$699.99

🏆 Best overall: Brother MFC-L8930CDW

RTINGS currently ranks it #1 among office printers tested in 2026. It’s a color laser all-in-one with printing, scanning, copying and faxing, up to 34 pages/minute, automatic duplex scanning, Ethernet/Wi-Fi, and high-yield toner.

Why I'd choose it for an office:

• Fast enough for a busy small office
• Excellent, sharp text
• Color for presentations and graphics
• Duplex printing and duplex scanning
• Large toner yields
• Laser toner doesn't dry out like ink
• Ethernet + Wi-Fi
• Good choice for multiple employees

Current price: roughly $700 from the retailers I found.

Other good choices

Brother MFC-L3780CDW

$569.99

Canon Color imageCLASS MF665Cdw

$409.99

Epson EcoTank Pro ET-5850

$799.99

Xerox C320

$469.99

If you tell me (1) your budget, (2) approximately how many pages you print per month, and (3) whether you need color/scanning/faxing, I can narrow it down to the single best printer for your office and compare current prices.